As of January 1, 2021 and in response to a federal mandate known as the 21st Century Cures Act, the AHCCCS program will begin using an Electronic Visit Verification (EVV) system for selected home and community-based services. *AHCCCS has received a one year approval to implement by January 1st, 2021. It is important to follow the standard process to submit your comments to ensure we have them all in one place to consider them for possible revisions to the policy. Provides real time alerts for late or missed visits. Phone: 602-417-4000 HCBS Providers in Arizona can currently benefit from the system as they can utilize Therap to immediately submit EVV data accumulated through Therap’s Digital Visit Verification instrument to the Sandata Aggregator Interface, the state platform for executing national EVV demands in Arizona. Our solutions service both State Medicaid Agencies as well as MCOs. This means AHCCCS wants to use EVV to make sure members get the service that they need when they need them. List of Alternate EVV Vendors who have passed interface testing with Sandata, This information does not serve as an endorsement of any vendor. Sandata is the only vendor with Aggregator in production in a statewide Medicaid environment, and the only EVV … To sign up to receive these communications, click on the Stay Informed tab. Below are the provide types, services and places of services subject to EVV: AHCCCS will provide funding for the development and initial implementation of the statewide EVV system and additional funding options are currently being explored to compensate for ongoing vendor maintenance costs (e.g. Electronic Visit Verification (EVV) is currently mandatory! AHCCCS is mandating EVV for personal care and home health services beginning January 1, 2021. This session was a held to answer specific alternate EVV technical questions. On November 27, 2019 AHCCCS submitted a request and justification to the Centers for Medicare and Medicaid Services (CMS) to extend the timeline for compliance. In addition to your comments, we welcome your suggestions or proposals for policy revisions. 1396b), also known as the 21st Century Cures Act, in order to prevent a reduction in the Federal Medical Assistance Percentage (FMAP), AHCCCS is mandated to implement Electronic Visit Verification (EVV) for non-skilled in-home services (attendant care, personal care, homemaker, habilitation, respite) and for in-home skilled nursing services (home health.) Sandata has been providing payer EVV solutions for over 12 years and provider EVV solutions for over 25 years. NOTE: If you are contracted to provide the same service for multiple health plans, you may have to adhere to different requirements and processes depending on the prior authorization requirements for each health plan. Aveanna Funding considerations include financial constraints, administrative and programmatic costs and provider assurances of cost neutrality. CompliaHealth This applies to PCS provided under sections 1905(a)(24), 1915(c), 1915(i), 1915(j), 1915(k), and Section 1115; and HHCS provided under 1905(a)(7) of the Social Security Act or a waiver. Many agency providers will use the EVV system provided by Sandata. AHCCCS is preparing to release Sandata EVV System Welcome Kit and credentials. AHCCCS has chosen Sandata Technologies as the statewide contractor. Sandata has been and continues to be committed to making a seamless start to the year and full compliance for EVV. Providers can use Sandata’s mobile EVV solution for data collection or choose an alternate vendor that integrates with Sandata’s data aggregator. Third Party Alt EVV. })(window,document,'script','dataLayer','GTM-NLV7D6T'); Pursuant to Section 1903 of the Social Security Act (42 U.S.C. A copy of the request can be found here: On December 5, 2019, CMS approved AHCCCS’ request to extend the timeline for compliance through December 31, 2020. Click this button to subscribe: AHCCCS is using EVV to help ensure, track and monitor timely service delivery and access to care for members. Consumer Directed Services Sandata System. Vichra/vtrack new Date().getTime(),event:'gtm.js'});var f=d.getElementsByTagName(s)[0], AHCCCS encourages anyone (members, families, advocates, service providers, etc.) A copy of the approval letter can be found here: The following is a general outline of the EVV compliance timeline requiring all providers to start using EVV beginning January 1, 2021. The following provides a general timeframe to help stakeholders plan for the type of information and when it can be expected. '&l='+l:'';j.async=true;j.src= Additional information can be found in the. Many agency providers will use the EVV system provided by Sandata. The webinars were recorded and are available below: Alternate EVV Webinar Recording recorded July 15, 2020. Non-agency providers must use the Sandata system. The AHCCCS Medical Policy Manual (AMPM) Electronic Visit Verification policy (540) is now available for public comment. The EVV system, must at a minimum, electronically verify the: Originally, AHCCCS was required to start EVV by January 1, 2020. Arizona Medicaid has chosen the state provided solution with provider option to choose an alternative vendor approach. We are configuring the system to fit all types of lifestyles including whether or not you mostly stay at home or you are out in the community when you get your services. This information includes updates along with information that has not been finalized and is subject to change. Alternate EVV Technical Deep Dive recorded July 29, 2020. *Sandata EVV Provider Training and device information are specific to those providers using the Sandata EVV system. EVV will soon be required of all PCS and HHCS providers, but companies such as Sandata, CellTrak, Dial-N-Document, and DataLogic/Vesta have been offering EVV solutions for quite a while. The following provides a general timeframe to help stakeholders plan for the type of information and when it can be expected. MQD is providing the Sandata EVV system at no cost to providers or individuals receiving services. You will have the option to choose which device is used to verify that you have received a service. (function(w,d,s,l,i){w[l]=w[l]||[];w[l].push({'gtm.start': AHCCCS is using EVV to help ensure, track and monitor timely service delivery and access to care for members. Provider Meeting Minutes and Project Implementation Updates AHCCCSOnline Website • By June 30, 2020, the State’s EVV statewide vendor system (Sandata) will be completed and ready for use. Good Neighbor The MarketWatch News Department was not involved in the creation of this content. However, the contract award is contingent upon approval from the Centers for Medicare and Medicaid Services (CMS) and the Arizona Department of Administration, Arizona … These services may be provided by different provider agencies, including: Attendant Care, Personal Care, and Homemaker. Health Insurance for Children, Provider Enrollment devices and transaction fees) of the statewide EVV vendor for Medicaid members receiving services subject to EVV. Out-of-State Toll Free: 1-800-523-0231, How to Apply Providers are encouraged to evaluate all relevant information, including the formal guidance, before making business decisions regarding the EVV initiative. Please do not send your public comments to the [email protected] email address. It is incumbent upon providers to exercise their own due diligence when making business decisions regarding a vendor choice for EVV. Generations EVV for Phase 1 services began on January 8, 2018. The public comments will also be used to help inform additional guidance from AHCCCS on EVV. Individuals for whom both the DCW and the member live in geographic areas with limited, intermittent or no landline, cell, and internet service. AHCCCS’ contracted vendor, Sandata Technologies LLC, will deliver the EVV system and associated devices, as well as provide system orientation and training to providers. PSNET The following are technical assistance resources made available to providers. Covered Services *�8>�7��b7�ך >H�o�}q��h��KΔ���I�����Dt��� ����q��y�BT�H��DOHOA�$$�T$�P2�?�[��\Qo�2���n�|d3R�(�P�� �(i/[��# ��������Ny��U���I�W0 �3QgU�L����˚Im!��� �]#��ĺ �"�h�F�ͺL�Һ��ۚ�X��ϒ?�� 8�ƜIJ�{1 &Υ�)- ��d��&m�r��{��'�#�l_*g�X�@ڨ�X�[���i����ގ�D��P�p��i:� P-��CO�{�q��cs��V rBA( �bv%�7 �[email protected] ��d �P�#�����T��-4V30�r�ݲ��w��h:�΀�=�p!Ҟhsi�Lz!�+�O!�eT��)c~�.���/rŎr��2q�s��yr��X2�O�. Sandata's platform supports 18 state payers, over 50 … Cell Trak The legislation outlines key data points that must be collected and electronically verified, but states create their own systems and decide how to gather and report data, as well as whether to include additional compliance rules. Please note that the Welcome Kit comes with the CRGs populated with the agency-specific phone numbers and account numbers. Matrixcare Below select either the State Solution or Provider Choice Systems that you will be enrolling in to get Readiness Checklists and additional information! In order for your agency to gain access to the Sandata EVV system, your primary Point of Contact/Agency Administrator must complete the required prerequisite training. Agency providers can choose to use the … Delta Health Technologies According to Section 12006 of the legislation, the Electronic Visit Verification (EVV) System is required for providing personal care services and home health services that come under Medicaid. Careers Arizona will require EVV for both PCS and HHCS on Jan. 1, 2021. AHCCCS held training sessions in November 2020 on the requirements for use of the AHCCCS Service Confirmation Portal. Vendor Selected for Electronic Visit Verification (EVV) February 26, 2019 Hawaii’s Med-QUEST Division (MQD) Medicaid program and the Arizona Health Care Cost Containment System (AHCCCS) and are pleased to announce the joint selection of Sandata Technologies, LLC as the statewide electronic visit verification (EVV) vendor. Is there a new deadline for implementing EVV in Arizona? Additional information can be found in the EVV System Model Design document. If you have questions about the policy that you need answered to support your plans to operationalize and onboard EVV, please submit your questions directly to [email protected] to policy clarification and guidance. Addendum CDS Alt EVV. Section 12006(a) of the 21st Century Cures Act mandates that states implement EVV for all Medicaid personal care services (PCS) and home health services (HHCS) that require an in-home visit by a provider. Update: Hawaii has requested a Good Faith Effort extension and is approved to implement EVV by the … We are designing the system to support how you manage your care including scheduling your services and monitoring your service hours. Yes, Arizona can now implement EVV till March 31st, 2021. Axiscare The initial AHCCCS EVV start date for the state of Arizona was slated for January 1, 2020. interested in the EVV initiative, such as outreach and training information, to sign up to receive communication directly from AHCCCS. Providers are encouraged to prepare the file so when system credentials are released, they are in a position to complete this step without further delay. • In August and September 2020, providers will be expected to complete training. Swyft ops The Sandata EVV integration is currently available to organizations in Arizona, Colorado, the District of Columbia, Indiana, Ohio, Pennsylvania, Rhode Island and Wisconsin. Policy Manuals Providers with 80 or more employees may submit a file for a one-time, bulk upload of their employees into the system. The EVV requirement will apply to agency providers and individuals that hire their own staff. It is incumbent upon providers to maintain documentation standards that validate the provision of services as they transition to EVV and comply with EVV policy standards for documentation. If you need help accessing training, finding your welcome kit, or changing your EVV Contact, please call Sandata Customer Care at 855-928-1140 for assistance. 24-12-2020 19:00. j=d.createElement(s),dl=l!='dataLayer'? However, some agency providers may choose to use an alternate EVV system, which is permissible if they meet the business requirements and alternate data collection specifications found in the following documents: AHCCCS and Sandata hosted two webinars to answer questions providers have on the requirements and technical specifications for alternate EVV systems. In order to use this functionality, the Billing module, Scheduling/EVV module and Sandata Interface must be enabled for the provider. MITC Providers and Managed Care Organizations (MCOs) will be able to continue to use existing EVV systems or choose an alternate EVV vendor. AHCCCS sets the compliance timeline for providers. 467 0 obj <>stream The timeline is in the federal regulation and is the timeline for AHCCCS to comply without incurring penalties. We are using EVV to make sure that you get the services that you need when you need them.  h��V�n�0�������#UH,}�j�. %PDF-1.6 %���� Kaleida Users will be able to use the Sandata Aggregator for their EVV data collected using the Scheduling/EVV module. Pay Your Premium AHCCCS understands the need to have timeline details available to all stakeholders regarding what to expect and when to expect it. Sandata EVV Aggregator A vendor agnostic EVV Aggregator module that takes in data from any approved provider EVV system and applies standardized business rules … If a provider is interested in using an alternate EVV vendor, please refer to the tab entitled “Alternate EVV System Requirements and Technical Specifications.”. Service providers may choose to use an alternate EVV system vendor (at their own cost) and must interface with the statewide system as a … Navigate to the External Integrations tab using the menu on the left side of … Sandata Document Library. Usage Agreement: You are accessing this information system using your unique credentials, and the sharing of credentials is strictly prohibited. This session was a more general alternate EVV overview including business requirements. Alora To subscribe, click on the sign up button below: AHCCCS recognizes the importance of sharing timely information about the EVV initiative, and our goal is to post material and communicate developments on an ongoing basis. You can find the link to the policy here along with the instructions for how to submit public comments. A full listing of the services can be found on the Phases tab. You must follow the instructions on the public comment webpage when sending in your public comments. Please visit the, AHCCCS Whole Person Care Initiative (WPCI), Accessing Behavioral Health Services in Schools, AHCCCS Works Community Engagement Program, Emergency Triage, Treat and Transport (ET3), Resources for Foster/Kinship/Adoptive Families, Report Concerns About Quality of Care Received, ALTCS Electronic Member Change Request (EMCR), Quality Assessment and Performance Improvement Strategy, Pre-Admission Screening and Resident Review (PASRR), Demographics, Social Determinants and Outcomes, Tribal Court Procedures for Involuntary Commitment, Quarterly Meeting Minutes and Presentations, Contracted Health Plan Audited Financial Statements, Federal Funding Accountability and Transparency Act, Building an Integrated Health Care System, Required Use of DCWs SSN FAQ – October 2020, Telehealth and EVV FAQ REVISED – December 2020, Open Letter to Providers Seeking to Use an Alternate EVV Vendor, Alternate EVV Process Overview and Timeline, Business Requirements for Alternate EVV Data Collection Components, Alternate Data Collection Systems Interface Technical Specifications, AHCCCS EVV Service Confirmation Portal User Manual, Service Confirmation Portal Training Power Point, Recorded Service Confirmation Portal Training Webinar, AMPM Policy 540 – Electronic Visit Verification, AMPM Policy 540 – Attachment A – EVV Designee Attestation, AMPM Policy 540 – Attachment B – Paper Timesheet Attestation, AMPM Policy 540 – Attachment C – AHCCCS EVV Paper Timesheet, AMPM Policy 540 – Attachment D – EVV Member Contingency Back Up Plan, EVV devices will be used to verify service delivery, Members have choice of individual direct care worker, How member/representative signature is collected, Verification will be required by member/representative at the end of every visit/shift. The states will fund the implementation of Sandata and are still considering whether to help providers pay for mobile devices. These call reference guides are specific to the Sandata EVV System. The information included on the EVV State Implementation Tracker is gathered from the State’s public websites and contributions from contacts within State departments. The emergence of COVID-19, paired with similar administrative challenges experienced by other states trying to implement EVV, inspired Arizona … Fee-for-Service Fee Schedules, Contact Us It is important to note that AHCCCS does not respond to the public comments, but rather uses them to inform a final version of the policy. On December 13, 2016, the 21st Century Cures Act (CURES) was established as a law. Addendum Notes. AHCCCS’ contracted vendor, Sandata Technologies LLC, will deliver the EVV system and associated devices, as well as provide system orientation and training to providers. EVV requirements apply to both agency and non-agency providers. The AHCCCS Service Confirmation Portal will be required to be used by providers when providing an EVV service that does not require prior authorization by a health plan. AHCCCS has selected Sandata Technologies, LLC as the statewide EVV vendor. 'https://www.googletagmanager.com/gtm.js?id='+i+dl;f.parentNode.insertBefore(j,f); *� !�.E� �i��ۓ����^�VB9>�̙�������0!Q2�r�nn��ۙ��I���)�:�J��H���"�v6��n����SU��! Find your state below to learn more about the EVV implementation status, key facts, and details. As many provider agencies are already aware, EVV has benefits beyond ensuring compliance with the Cures Act mandate. As of January 1, 2021, all providers who are providing Phase 3 EVV-eligible services must be using EVV. The Aggregator will capture EVV data from both Sandata users and from users of alternate EVV systems. To use the Sandata integration, add Sandata as an EVV vendor in Company Setup: Select Company Setup under the Admin tab. Information is provided on how to access open AMPM Policies and related materials including the form for providing feedback for each policy listed below: Please note: These documents are not final and subject to change. Please contact the Sandata Customer Care at 855-928-1140 for any technical support for the system including, but not limited to: As a condition of using AHCCCS supplied devices at no cost, providers will be responsible for appropriately managing devices in accordance with the guidelines outlined in the Device Recovery Policy. For example. In an effort to keep the public informed about the EVV design and implementation process, AHCCCS has posted extensive information on its website. AHCCCS will be providing a series of FAQs to help provide information on EVV including new information or updates on the timeline, outreach, training and basics on how the system will function. Direct Care Innovations Sandata Aggregator is a repository for all EVV data, giving payers a uniform set of network rules, data and reporting. Winsolutions/DD Reports/Autovisit/SpokeChoice. The guides outline the step-by-step instructions for caregivers when logging in and out using a device. The state’s vendor is Sandata but you can also use an alternate system like Ankota so long as your vendor provides required EVV information to Sandata. Subscribe to Newsletters In-State Toll Free: 1-800-654-8713 (Outside Maricopa County) AHCCCS EVV Updates. We are employing the system as an Open Vendor Model with one statewide EVV contractor. Your provider agency has the choice to use AHCCCS’ EVV System or use an alternate EVV system approved by AHCCCS. 2/27/19 – Sandata has been chosen as Hawaii’s EVV Vendor. AHCCCS understands the need to have timeline details available to all stakeholders regarding what to expect and when to expect it. Dashboards, alerts and reporting help the payer manage provider compliance and ensure care delivery. This integration enables Axxess Home Health users to easily accommodate payers that require submission to Sandata systems. AHCCCS has created a Constant Contact email notification list to communicate updates on recent developments for initiatives such as the EVV initiative. Continulink ClearCare Therapy Corner AHCCCS selected Sandata Technologies LLC to deliver the statewide EVV system that will be made available to all service providers required to use EVV. Providers choosing not to use the states procured, Sandata EVV system, will need to obtain approval of the alternate EVV system to ensure compliance with general and Arizona specific requirements for EVV. If you provide services that require EVV and have not yet enrolled, you must complete enrollment immediately to avoid potential denied claims!. News & Press Releases, Can't find what you're looking for? Brightstar Care Desert Labs Visit the Sandata Document Library for training materials and provider documents. Therap introduces Interface with Sandata Aggregator in Arizona for collection of Electronic Visit Verification (EVV) Data. Subscribe to the HCBS email notification list to receive updates on the EVV initiative, including outreach and traning information. The comment deadline is January 04, 2021. Wellsky These are generic documents and will not have that information populated. RI EOHHS Addendum CDS Alt EVV V 1.1 ( added 12/2/2020) Open EVV V7.10. Open EVV. In the near future, AHCCCS intends to issue formal guidance regarding EVV. WHEN DOES EVV START IN ARIZONA? We are also using EVV to help reduce provider administrative burden associated with scheduling and hard copy timesheet processing. Kantime These draft forms may be used for reference and training purposes only. Home care agencies in Arizona can implement the same by 2021. Abrio If you have a question that you would like to see in a future FAQ installment, please email it to [email protected] The AHCCCS Service Confirmation Portal may be access via the AHCCCS Online Portal. Individuals for whom the use of electronic devices would cause adverse physical or behavioral health side effects/symptoms, Individuals electing not to use other visit verification modalities on the basis of moral or religious grounds, Individuals with a live-in DCW or DCW accessible on-site 24 hours and for whom the use of other visit verification modalities would be burdensome. 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